Last Planner

User Guide

Version 0.2 Draft · English Master

1. Introduction

The Last Planner module helps project teams plan daily work for the selected week. It provides a visual planning board where tasks are organised by location and day.

Use Last Planner to define owners, locations and tasks, assign tasks to the weekly plan, update task status and follow daily production progress.

Purpose: The daily Last Planner board helps the team see what should be done each day, where it should happen and who is responsible.

2. Last Planner Workspace

The workspace contains week navigation, task assignment controls, the weekly planning board and task cards. Each row represents a location and each column represents a day of the selected week.

Last Planner overview — Figure 1. Last Planner workspace.

Area	Description
Week start	Selects the Monday of the week shown on the board.
Previous week / Next week	Moves the planning view one week backward or forward.
Load week	Loads the selected week.
Add owner	Creates a person, team or contractor responsible for work.
Add task	Creates a reusable task that can be assigned to the plan.
Add location	Creates a location row on the board.
Assign task	Places the selected task into a location and date.
Planning board	Displays daily work by location and date.

3. Week Navigation

The Last Planner board shows one week at a time. The selected week starts on Monday and displays the working days for that week.

Enter or select the Week start date.
Click Load week.
Use Previous week or Next week to move between weeks.

Tip: Review the correct week before assigning tasks so that work is placed on the intended dates.

4. Managing Owners

Owners represent the people, teams or contractors responsible for tasks. Each owner has a colour, which is shown on task cards.

Add an Owner

Click Add owner.
Enter the owner name.
Select a colour.
Click Save.

Add Owner dialog — Figure 2. Adding an owner.

Edit or remove owners

Owners can be edited or removed from the owner list. If an owner is used by tasks, it may need to be kept active until those tasks are updated.

Tip: Use clear owner names such as contractor names, teams or responsible supervisors.

5. Managing Locations

Locations define where the work will be performed. Typical locations are rooms, areas, apartments, floors or zones.

Add a Location

Click Add location.
Enter the location name.
Click Save.

Add Location dialog — Figure 3. Adding a location.

Edit or remove locations

Locations can be edited or removed when they are no longer needed. Keeping the location list clean makes the daily board easier to read.

Best practice: Use the same location naming logic throughout the project, such as A1, A2, Level 1, Level 2 or Zone A.

6. Creating Tasks

Tasks define work activities that can later be assigned to the daily Last Planner board. Each task belongs to an owner.

Add a Task

Click Add task.
Enter the task name.
Select the owner responsible for the task.
Click Save.

Add Task dialog — Figure 4. Adding a task.

Field	Description
Task name	Name of the work activity.
Owner	Person, team or contractor responsible for the task.

Note: Creating a task only adds it to the task list. To display it on the board, assign it to a location and date.

7. Assigning Tasks to the Plan

After a task has been created, assign it to a specific location and date on the board.

Select the task from the Task list.
Select the Location.
Select the Date.
Click Assign task.

The task appears as a task card in the selected location and date cell.

Note: The same task cannot be assigned twice to the same location and date.

8. Working with Task Cards

Each assigned task is displayed as a task card on the planning board. The card shows the task name, owner, current status and available actions.

Element	Description
Task name	Name of the planned work activity.
Owner	Person, team or contractor responsible for the task.
Status	Displays the current task status.
Commit	Confirms commitment to complete the task.
Done	Marks the task as completed.
Disabled	Marks the task as blocked or unable to continue.
Copy +1 Day	Creates a copy of the task on the next day.
Remove	Deletes the task from the plan.

9. Task Status

Task status is used to track daily commitment and completion.

Status	Meaning	When to use
Planned	The task has been assigned but work has not yet been committed.	Use when the task is part of the plan but not yet confirmed.
Commit	The owner has committed to completing the task.	Use when the task is agreed during the planning meeting.
Done	The work has been completed.	Use when the task is finished.
Disabled	The task cannot proceed.	Use when work is blocked or cannot continue.

Tip: Update task statuses during daily or weekly coordination so the board reflects the current site situation.

10. Moving, Copying and Removing Tasks

Move a task

Move a task by dragging the task card to another date or location on the board. The assignment updates automatically.

Copy a task to the next day

Click Copy +1 Day on the task card.
A copy of the task is created on the following day.
Update the copied task if needed.

Remove a task

Click Remove on the task card.
Confirm the deletion if prompted.

Note: Removing a task deletes it from the current plan. It does not necessarily remove the original task from the task list.

11. Exporting and Reporting

The Last Planner board can be exported for meetings, reporting and offline review.

Export option	Description
Current view PDF	Exports the visible board view.
Full board PDF	Exports the complete planning board.

Tip: Export the board before coordination meetings so the team can review planned work and commitments.

12. Best Practices

Practice	Why it helps
Keep task names short and clear.	Task cards are easier to read during meetings.
Use consistent location names.	The board becomes easier to navigate.
Update statuses frequently.	The plan reflects the real site situation.
Assign clear owners.	Responsibilities are visible to the whole team.
Use Copy +1 Day only when the repeated task is still valid.	This avoids unnecessary duplicate work.

13. FAQ

Why can I not add or edit tasks?

Your access may be read-only. Contact the project administrator.

Why does a task not appear on the board?

The task may not have been assigned to the selected date and location. Check the assignment controls.

Why can I not assign a task?

The same task may already exist in the selected location and date.

Why can I not remove an owner?

The owner may still be used by existing tasks.

Why can I not remove a location?

The location may still contain assigned tasks.

14. Troubleshooting

Problem	Possible cause	Solution
The board is empty.	No tasks have been assigned to the selected week.	Select another week or assign tasks to the plan.
Task cannot be assigned.	Required selections are missing or the assignment already exists.	Check task, location and date. Avoid duplicate assignments.
Task cannot be moved.	The target location and date may already contain the same task.	Move the task elsewhere or remove the duplicate first.
Owner cannot be removed.	The owner is still used by tasks.	Update or remove related tasks first.
Location cannot be removed.	The location is still used by assigned tasks.	Move or remove related tasks first.
User cannot edit the plan.	User has read-only access.	Ask the project administrator to check access rights.