Last Planner Weekly

User Guide

Version 0.2 Draft · English Master

1. Introduction

Last Planner Weekly helps project teams plan, commit and follow up weekly work. The module supports short-term production control by showing tasks by location and week.

Use Last Planner Weekly to create task owners, define work locations, create tasks, assign work to the weekly plan, update task status, manage dependencies and record delay causes.

Purpose: The weekly plan should answer what work will be done, where it will be done, who is responsible and whether the work has been completed.

2. Last Planner Weekly Workspace

The workspace contains the week selector, task assignment controls, the weekly planning board and task cards. Each row represents a location and each column represents a planning week.

Last Planner Weekly overview — Figure 1. Last Planner Weekly workspace.

Area	Description
Week start	Selects the first week displayed on the weekly board.
Load week	Loads the selected weekly planning period.
Add owner	Creates a person, team or contractor responsible for tasks.
Add task	Creates a reusable task that can be assigned to the weekly plan.
Add location	Creates a location row for the planning board.
Task assignment controls	Select a task, location and week before assigning the task to the plan.
Weekly board	Displays assigned tasks by location and week.
Task cards	Show task name, owner, status and quick actions.

3. Managing Owners

Owners represent the people, teams or contractors responsible for weekly tasks. Each owner has a colour, which is shown on task cards.

Add an Owner

Click Add owner.
Enter the owner name.
Select a colour.
Click Save.

Add Owner dialog — Figure 2. Adding an owner.

Edit or remove owners

Owners can be edited or deactivated from the owner management list. If an owner is no longer used, remove or deactivate it to keep the task list clear.

Tip: Use colours consistently. For example, assign one colour to each contractor or team so the weekly board is easy to read during planning meetings.

4. Managing Locations

Locations define where weekly work is performed. Typical locations include floors, apartments, rooms, zones or work areas.

Add a Location

Click Add location.
Enter the location name.
Click Save.

Add Location dialog — Figure 3. Adding a location.

Edit or remove locations

Locations can be edited or deactivated when they are no longer needed. Removing unused locations keeps the weekly board easier to understand.

Best practice: Use the same location naming logic throughout the project, such as Level 1, Level 2, Area A or Zone 1.

5. Creating Tasks

Tasks define the work activities that can later be assigned to the weekly plan. Each task belongs to an owner.

Add a Task

Click Add task.
Enter the task name.
Select the owner responsible for the task.
Click Save.

Add Task dialog — Figure 4. Adding a task.

Field	Description
Task name	Name of the weekly work activity.
Owner	Person, team or contractor responsible for the task.

Note: Creating a task only adds it to the task list. To place it on the weekly board, assign it to a location and week.

6. Assigning Tasks to the Weekly Plan

After a task has been created, it must be assigned to the weekly plan. Assignment places the task into a specific location and week.

Select the task from the Task list.
Select the Location.
Select the Week start.
Click Assign task.

The task appears as a task card on the weekly board.

Note: The same task cannot be assigned twice to the same location and week.

7. Working with Weekly Task Cards

Each assigned task is displayed as a task card on the weekly planning board. The card shows the task name, owner, current status and available actions.

Element	Description
Task name	Name of the planned work activity.
Owner	Person, team or contractor responsible for the task.
Status	Displays the current task status.
Commit	Confirms that the owner commits to completing the task during the planned week.
Done	Marks the task as completed.
Disabled	Marks the task as blocked or unable to continue.
Copy +1 Day	Creates a copy of the task in the next planning period.
Remove	Deletes the task from the weekly plan.

8. Task Status

Task status is used to track commitment and completion during weekly planning.

Status	Meaning	When to use
Planned	The task has been assigned but work has not yet been committed.	Use when the task is still part of the draft plan.
Commit	The owner has committed to completing the task during the planned period.	Use during the weekly planning meeting when the work is agreed.
Done	The work has been completed successfully.	Use when the task is finished.
Disabled	The task cannot proceed because of a blocking issue.	Use when the work cannot continue and a delay cause must be recorded.

Tip: Update task status regularly so the weekly plan reflects actual site progress.

9. Managing Dependencies

Dependencies define the order in which weekly tasks should be completed. They help show which tasks must be completed before another task can proceed.

Weekly task dependency — Figure 6. Dependency between weekly tasks.

Create a dependency

Select the successor task.
Select the predecessor task that must be completed first.
Save the dependency.

The selected predecessor is shown on the task card and a dependency arrow is displayed between the two tasks.

Tip: Only create dependencies when there is a real production relationship. Too many dependencies make the weekly plan harder to maintain.

10. Blocked Tasks and Delay Causes

If a task cannot be completed as planned, mark it as Disabled and record the delay cause. This helps the team understand why the work was blocked.

Blocked task dialog — Figure 7. Recording a delay cause.

Mark a task as blocked

Click Disabled on the task card.
Select the appropriate delay cause.
Click Save.

Why record delay causes?
Identify recurring production problems.
Improve weekly planning reliability.
Analyse why planned work was not completed.
Support continuous improvement in the Last Planner workflow.

11. Moving, Copying and Removing Tasks

Move a task

Move a task by dragging the task card to another week or location on the planning board. The task assignment is updated automatically.

Copy a task

Click Copy +1 Day on the task card.
A copy of the task is created in the next planning period.
Update the copied task if needed.

Remove a task

Click Remove on the task card.
Confirm the deletion if prompted.

Note: Removing a task deletes it from the weekly plan. It does not necessarily remove the original task from the task list.

12. Exporting and Reporting

The weekly plan can be exported for meetings, reporting and offline review.

Export option	Description
Current view PDF	Exports the visible part of the weekly board.
Full data PDF	Exports the complete weekly planning data.

Tip: Export the weekly plan before weekly coordination meetings so participants can review tasks, commitments and blockers.

13. FAQ

Why can I not add or edit tasks?

Your access may be read-only. Contact the project administrator.

Why does a task not appear on the board?

The task may not be assigned to the selected week or location. Check the task assignment controls.

Why can I not assign a task?

The same task may already exist in the selected location and week.

Why does a task show as Disabled?

The task has been marked as blocked. Check the selected delay cause.

Why do dependency arrows appear?

Dependency arrows show relationships between tasks. They indicate that one task depends on another.

14. Troubleshooting

Problem	Possible cause	Solution
The board is empty.	No tasks are assigned to the selected planning period.	Select another week or assign tasks to the plan.
A task cannot be assigned.	Required selections are missing or the assignment already exists.	Check task, location and week. Avoid duplicate assignments.
A task cannot be moved.	The target location and week may already contain the same task.	Move the task to another location or week, or remove the duplicate first.
A blocked task cannot be saved.	No delay cause has been selected.	Select a delay cause before saving.
Dependency cannot be created.	The dependency already exists or the same task was selected twice.	Select a valid predecessor and successor.
User cannot edit the plan.	User has read-only access.	Ask the project administrator to check access rights.